Deposit and Reservation Policy

Updated: January 22, 2009

Early deposits are encouraged to secure your reservation. Unless otherwise noted, deposits are 50% of trip rate.

To simplify coordination with lodges and avoid overbooking, the following deposit and reservation policy will be observed:

Verbal commitments will be honored for seven business days. After seven business days, spots not secured by deposit will be released.

Balance payments are due 90 days prior to the trip date.

Cancellation policies are determined by the lodge and can be found on the package brochure for each trip.

Nicholas Dean Lodge cancellation policy reads as follows:

If written notice of cancellation is received by lodge management 180 days (6 months) prior to the scheduled trip, your deposit will be refunded less a $300.00 CAD cancellation fee. No fee will be assessed if you have an immediate replacement at the time of cancellation.

If written notice of cancellation is received less than 180 days (6 months) prior to the scheduled trip, your deposit will not be refunded. However, if space is available, your booking may be transferred to another trip later in the same calendar year. In this case, a $300.00 CAD rebooking fee will be assessed.

Balance payments are non-refundable.

All deposits and balance payments are only valid for the calendar year (March 15 to November 15) in which the trip was booked, after which, all deposits and final payments are forfeited.

In order to protect your trip payments, it is highly recommended that cancellation insurance be purchased. Cancellation insurance is available at most travel agencies.